Sales Administrator
Pronto Pilates is an emerging Australian fitness brand with ambitious plans to open 1000 studios internationally. At Pronto, with group reformer classes from just $5 (instead of the normal $25) our tech-enabled mission is… “Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!” Backed by an established international marketing & technology company with 100+ team members serving thousands of clients worldwide.
Pronto’s life-giving company culture is characterised by the “outward mindset”… to learn more, watch this short 3-min video.
About The Role
The Sales Administrator is a key operational role designed to support the Sales Team in achieving its goals by handling administrative and organizational tasks.
As Sales Administrator, you will ensure that processes run smoothly, documents are managed efficiently, and communication between investors, leads, and internal teams is seamless.
By having careful attention to detail, promptness, and leveraging tools like PandaDoc, Salesforce, Slack, and Zapier, you will enhance efficiency and streamline operations.
Responsibilities of this role include:
Sales Support
- Maintain and organize the contract management platform, ensuring all documents are accurate, up-to-date, and promptly sent to investors.
- Assist in the creation, review, and updating of sales-related documents, including contracts, NDAs, and forms.
- Collaborate with internal teams (e.g., Property, Operations, Marketing, Legal) to keep sales processes on track and resolve issues proactively.
- Conduct initial screening of investor applications, ensuring all submissions meet necessary criteria.
- Serve as the first point of contact for investors, coordinating initial communications and scheduling meetings for Sales Executives.
- Audit and organize Salesforce records to ensure all documentation is correctly stored and easily accessible.
Process Improvement & Automation
- Identify inefficiencies in administrative processes and propose actionable solutions to improve workflows.
- Leverage platforms like Zapier to create and maintain automations that reduce manual work and enhance operational efficiency.
- Implement best practices in document and data management systems to ensure compliance and scalability.
General Administration
- Monitor and manage communication channels (e.g., Slack, email) to ensure inquiries and updates are addressed promptly.
- Support Sales Executives by preparing team meeting notes, summarizing follow-up tasks, and managing timelines.
- Maintain detailed and organized records of sales activity and administrative tasks.
- Generate reports from Salesforce and other platforms to provide insights on sales performance and operations.
To secure an interview, you should possess the following:
- Experience: 3+ years in a similar administrative or sales support role within a fast-paced, start-up environment.
- Technical Skills: Proficiency with Salesforce (or similar CRMs), PandaDoc (or other document management systems), and productivity tools like Slack and Zapier.
- Communication: Exceptional written and verbal communication skills, with the ability to interact professionally with investors and internal stakeholders.
- Organizational Skills: Strong attention to detail and time-management capabilities, ensuring all tasks are completed promptly and accurately.
- Problem-Solving: Proactive and solution-oriented mindset, with the ability to anticipate needs and troubleshoot issues independently.
- Collaboration: A team player with the ability to work effectively across departments and support multiple team members simultaneously.
- Tech-Savvy: Comfortable learning and using new software tools and platforms as needed.
This is a full time position, which requires some overlap with US timezones. You’ll work remotely from the comfort of your home.
Ready for a new career challenge? Make your mark on the growing fitness industry internationally!
Apply Here
