Project Coordinator – Marketing Support
Pronto Pilates is an emerging Australian fitness brand with ambitious plans to open 1000 studios internationally.
At Pronto, with group reformer classes from just $5 (instead of the normal $25) our tech-enabled mission is…
“Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!”
Backed by an established international marketing & technology company with 100+ team members serving thousands of clients worldwide.
Pronto’s life-giving company culture is characterised by the “outward mindset”… to learn more, watch this short 3-min video.
About The Role
We’re seeking an organized and proactive Project Coordinator to support our Marketing Leader in driving impactful pre-launch campaigns and supporting various marketing initiatives in a fast-growing start-up environment.
As Project Coordinator – Marketing Support, you will be responsible for coordinating essential tasks across studio launches, managing project timelines, and streamlining scalable processes for merchandise, inventory, and reporting.
Being detail-oriented, highly collaborative, and comfortable with a range of digital tools, you’ll ensure all pre- and post-launch activities run smoothly, setting the foundation for efficient growth as we scale.
Your duties will include:
- Campaign Project Management:
- Coordinate and manage pre-launch tasks for new studio openings, ensuring all deadlines and milestones are met.
- Develop project plans, track progress, and communicate updates with relevant team members in digital, social, operations and design teams.
- Oversee all logistics for studio signage installation, merchandise and launch party needs, from sourcing to ordering.
- Standard Operating Procedures (SOP) Documentation:
- Document SOPs for pre-launch and post-launch campaigns, ensuring consistent and repeatable processes.
- Regularly review and update SOPs to reflect any changes in workflow or best practices.
- Administrative Support:
- Manage the project calendar, ensuring all key dates, deadlines, and deliverables are clearly communicated and tracked.
- Assist the Marketing Leader with various administrative tasks, including scheduling, deadline tracking, filing marketing assets and time management.
- Inventory and Merchandise Management:
- Coordinate the sourcing, ordering, and recording of stock inventory for branded uniforms and other merchandise items in collaboration with our Studio Operations team.
- Maintain accurate inventory records and collaborate with team members to ensure timely replenishment of stock.
- Data Management and Reporting:
- Update weekly data sheets, including studio performance metrics and campaign KPIs.
- Gather necessary data from team members to ensure accurate reporting and analysis.
- Prepare a weekly report for the Marketing Leader on project status, potential roadblocks, and opportunities to enhance efficiency.
- Cross-functional Collaboration:
- Work closely with various team members to gather data, initiate tasks, and manage deadlines for project-related activities.
- Facilitate clear and consistent communication to ensure all project requirements are met.
- Financial Administration:
- Manage invoices related to marketing and project expenses, ensuring timely approval and processing.
- Submit and track monthly expenses, maintaining accurate records to support budget management and reporting.
- Work closely with the finance team to resolve any billing or invoicing issues, ensuring alignment with budgetary goals and timelines.
To secure an interview, you should possess the following:
- Proficiency in Slack, Notion, and Google Sheets for efficient project tracking and communication.
- Strong organizational skills with an ability to multitask and manage priorities effectively.
- Excellent written and verbal communication skills.
- Must be available to work within Australian & US time zones to communicate with suppliers and support team coordination and deadlines.
Desired Experience:
- Familiarity with Salesforce, Google My Business, Google Analytics and Event Management platforms such as Eventbrite.
- Previous experience in marketing support or project coordination is a plus.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.
If you’re a detail-oriented problem-solver who’s passionate about project coordination and supporting innovative marketing initiatives, we’d love to hear from you!
Apply Here
